Check the 'Microsoft Print to PDF' is checked in Windows features (Control panel - Programs and components - Windows components). – Akina Sep 12 '18 at 10:14 add a comment.
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Microsoft print to PDF is a little late to the party but with the introduction of Windows 10, they have finally introduced a print to PDF feature that all major operating systems had. MacOS and Linux had been allowing users to do this for a very long time. This means that if you are using a printable application such as Microsoft Word, Excel or PowerPoint, you can now make use of the Microsoft Print to PDF feature to create a PDF document out of your Microsoft application file.
The process is quite easy as we shall see very shortly and quite effective, although as we shall also see shortly, there are some problems to overcome if this is how you intend to print to PDF. In this article, we take a critical look at this new feature and provide you with an even easier and more effective alternative for the 'Microsoft Print to PDF' feature.
Microsoft Print to PDF in Word, Excel and PowerPoint
Each one of the three Microsoft applications allows for printing to PDF, in its own way. Let's take a look at how to do this for each one, individually.
How to Use Microsoft Word Print to PDF
To print Microsoft Word to PDF you first of all need to open the file you would like to print in the Microsoft Word application. Once this is done, follow these simple steps.
- Step 1: Hit 'Ctrl + P' on your keyboard or click on 'File' and then select 'Print'.
- Step 2: This will open the print window. Click on the drop down menu under 'Printer' and from the options presented select 'Microsoft Print to PDF'. Here, you can also select other settings such as the number of pages to print. This will print Word to PDF and in essence create another file that is in PDF format.
How to Use Microsoft Excel Print to PDF
Download Repair Tool for Microsoft Print to PDF for Windows to add, install, reinstall, troubleshoot, or repair Microsoft Print to PDF printer with a click. Repair Tool for Microsoft Print to PDF. Click on the Print option using the navigation pane on the left, select the printer ' Microsoft Print to PDF ' using the drop-down present under the Printer and click on Print. Now Windows will ask about the file location where you want to save the document. Name the file and after selecting the location, press Save.
To Print Microsoft Excel to PDF, you essentially have to follow the same process. First, begin by opening the excel file you wish print PDF and then follow these simple steps.
- Step 1: Again click on 'File' and then choose 'Print'. Or even hit Ctrl + P on your keyboard to open the 'Print' menu.
- Step 2: In the pop-up window after clicking 'Printer', find 'Microsoft Print to PDF' and select it. Then the Excel file could be created to a PDF document.
How to print Microsoft PowerPoint as a PDF
PowerPoint Presentation(PPT) can be also printed as a PDF with the same method. Or some other ways can also be implemented. It could be done even without your PPT file opened.
- Step 1: Select the PPT file you want to print, then right-click and select 'Print' item on the drop-down menu.
- Step 2: In the new window, choose 'Microsoft Print to PDF'. Once you are done, you will have created a PDF of your PowerPoint Presentation that you can now save or print.
Serious Problems with Microsoft Print to PDF
There are several problems that you may encounter when trying to create PDF using this method, the following are just 3 of the most prominent ones.
1. This can only work in Windows 10
If you are using Windows 7 or 8, it is practically impossible for you to be able to do this. The feature is only available for Windows 10. So if you want to print to PDF in Microsoft, you have to upgrade to Windows 10.
2. No creative control
Once the PDF has been created this way, you will be unable to edit it in any way unless you use a third-party editing tool. The solution to this problem is to use a third-party tool that is can be used to edit the PDF after it has been created.
3. You cannot combine different formats
If for instance, you wanted to create a PDF out of all three file formats, you would have to create each one separately and then combine them using a third-party tool. The solution is to use a program that allows you to combine the different file formats to create one large PDF file.
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A Better Solution than Microsoft Print to PDF
The Microsoft print to PDF feature is long overdue and very handy. The only problem is that there are several problems as we have seen above. If you would rather bypass all of the problems and create a PDF easily, you need the best PDF management software in the business. This PDF software is PDFelement, a program that is designed to make it easier for you to not only create a PDF but also easily manage all aspects of a PDF.
- You can use to create a PDF from a single file just as we have done with Microsoft Print to PDF or you can use the 'Combine' feature to easily create a PDF from all of these formats.
- After creating the PDF, you can easily edit the document. The program allows you to add image and text to the created PDF. You can also delete some of the text on the document and remove any images.
- The program also gives you the ability to annotate the document any way you want. This means that you can strikethrough text, highlight text and even add comments and notes to the PDF.
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How to print Microsoft PowerPoint as a PDF
PowerPoint Presentation(PPT) can be also printed as a PDF with the same method. Or some other ways can also be implemented. It could be done even without your PPT file opened.
- Step 1: Select the PPT file you want to print, then right-click and select 'Print' item on the drop-down menu.
- Step 2: In the new window, choose 'Microsoft Print to PDF'. Once you are done, you will have created a PDF of your PowerPoint Presentation that you can now save or print.
Serious Problems with Microsoft Print to PDF
There are several problems that you may encounter when trying to create PDF using this method, the following are just 3 of the most prominent ones.
1. This can only work in Windows 10
If you are using Windows 7 or 8, it is practically impossible for you to be able to do this. The feature is only available for Windows 10. So if you want to print to PDF in Microsoft, you have to upgrade to Windows 10.
2. No creative control
Once the PDF has been created this way, you will be unable to edit it in any way unless you use a third-party editing tool. The solution to this problem is to use a third-party tool that is can be used to edit the PDF after it has been created.
3. You cannot combine different formats
If for instance, you wanted to create a PDF out of all three file formats, you would have to create each one separately and then combine them using a third-party tool. The solution is to use a program that allows you to combine the different file formats to create one large PDF file.
Install Microsoft Print To Pdf Windows 7
A Better Solution than Microsoft Print to PDF
The Microsoft print to PDF feature is long overdue and very handy. The only problem is that there are several problems as we have seen above. If you would rather bypass all of the problems and create a PDF easily, you need the best PDF management software in the business. This PDF software is PDFelement, a program that is designed to make it easier for you to not only create a PDF but also easily manage all aspects of a PDF.
- You can use to create a PDF from a single file just as we have done with Microsoft Print to PDF or you can use the 'Combine' feature to easily create a PDF from all of these formats.
- After creating the PDF, you can easily edit the document. The program allows you to add image and text to the created PDF. You can also delete some of the text on the document and remove any images.
- The program also gives you the ability to annotate the document any way you want. This means that you can strikethrough text, highlight text and even add comments and notes to the PDF.
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2020-10-12 21:10:38 • Filed to: Knowledge of PDF • Proven solutions
For different reasons, we all have to deal with PDF files for many different reasons. If you are a college student and let's say you have asked Sam, your best friend, to take some pictures of his textbook so that you can have something to read for the exams. The problem is you cannot annotate an image that easily. Here is when Windows 10 comes to your aid like a sweet angel! As you may have already come across it, Windows 10 presents this new cool and practical feature called Print to PDF function. You are wondering what it is and how it works? Just follow the guide below to learn how to enable and use Print to PDF on Windows 10.
How to Use the Print to PDF Function on Windows 10
Technically, this feature proposes two solutions to your problem:
Option 1. Right Click Your File
It allows you to save any file on your computer, including a web page, image etc. into a simple PDF file. Let's see how it works: Right-click on an image for example and choose 'Print'. On the opened dialogue page, choose 'Microsoft to PDF' under Printer. Then click on 'Print' and choose the location into which you want to save the file. Obviously, you can choose to fit the image into the frames or adjust its size as well. Feel free to play with different options.
Option 2. Use the Printer in Other Applications
This function is also a common feature between all the applications that allow printing. Just click 'Print' inside of any application that has the printing feature and under Printer, choose 'Microsoft Print to PDF'. Now if everything goes fine, you can choose the location you want the PDF saved to. That's all about it! Now you have created a PDF file using the new Windows 10 built-in Printing feature.
How to Enable the Print to PDF Feature on Windows 10
If you can't find this option under Printer, don't worry, below are the two approaches you can take:
Method 1. Check the Windows Feature Tab
- Open the 'Start' menu and in the search tab and type: Turn Windows features on or off.
- Make sure to check the feature of 'Microsoft Print to PDF'.
- Hit the 'OK' button and drop out. Remember to restart at the end.
Method 2. Check the Advanced Printer Setup
- If the above guidelines do not apply to you, please enter and find 'Advanced printer settings' in the search tab of the task-bar, and then tap on the outcome.
- When different options are loaded, choose 'Microsoft Print to PDF' and act in accordance with the instructions.
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Remember!
This printing function is different from the conventional Save as a PDF that we are already familiar with from applications like Office Word. The difference is that the PDF file created using this function is not rich at all. In other words, the exported PDF file would be barely suitable for reading because the metadata won't work (hyperlinks, bookmarks etc.). So the bottom-line is you are going to have to install another PDF reader and editor if you want the PDFs you make to be interactive and have full annotations/functions. In the following lines, you can find a brilliant suggestion. So be ready.
Must-Have PDF Editor for Windows 10
There are tons of free or premium PDF handling applications out there and seriously, it is such a pain to find the one that best suit your needs. We‘ve done all the work for you and here is our suggestion: PDFelement.
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PDFelement is an application that helps you handle your PDF documents just the way you want. It is the ultimate package which allows you to create, edit, convert and share your PDF with the ease of a click. It has features that have amazed users so far: Compatibility, Smoothness, Smart batch processing and so on.
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